Category Archives: Behind the Curtain

My First Born

I normally try to stay away from talking about Epic Events and myself in blog posts and give my readers something they can learn from and can help them when planning their own events, but today will be an exception.

Thursday, September 3rd 2015 was a milestone for me in my event-planning career. On that day, from 7:30-11, a brand new event called Flight for Futures benefiting the Boys and Girls Clubs of Oklahoma County took place. This was the first event that I have been a part of from the very beginning to the very end! I helped this event grow from a tiny baby idea in somebody’s noggin to an EPIC 500 person, tens-of-thousands of dollars raising PARTAY, and it all happened in 3 months! Which is cray cray. Just to give you some perspective, we’ve been doing an event called Fight Night benefiting the Oklahoma City Police Athletic League for 10 years and it takes us almost 6 months to plan the event every year.

Since I kind of feel like Flight for Futures is my baby, I imagine the planning process of this event and being pregnant/giving birth have a lot of similarities. Weird? Maybe? Maybe not? I spent 9 (3 months. Same thing) long months giving this baby (the event) the nutrients (scheduling/securing vendors, budgeting expenses, etc) it needs to make sure it comes out healthy (successful) with my loving husband (the wonderful Flight for Futures committee) by my side to feed me Funyuns (solicit sponsors AKA bring in the $$) and tie my shoes for me (sell tickets) because I can’t see my feet. See the similarities now? Giving birth (the actual event) was a whirlwind of emotions and went by so quick, but the baby (event) came out healthy (we raised TONS of money for BGCOKC) and happy (EVERYBODY had a great time).

Here are some pictures from the night of the event because I’m proud of my baby.

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A Day in the Life of an Epic Event Coordinator

Just because I’m sure everybody is curious about my super fun and glamorous life as an Epic Events Coordinator, here’s a little play by play of the busy day I had on Monday.

I woke up and ate a nutritious breakfast because breakfast is the most important (and not to mention my favorite) meal of the day and should NEVER be skipped. Next, I dug through my closet and found something fabulous to put on because I had a couple meetings to go to and one must always dress to impress!

The first thing I do when I get to work every morning is check my email because there is always a never-ending list of emails that need to be read. In college, I thought communicating through email was so Nineteen-Ninety-and-who-cares? But now email is like, my BFF. Other than phone calls (which I also thought was old school), emailing is the main source of communication here in the event planning world.

Once I got my emails checked and my life together (because it was Monday morning and everybody needs a couple minutes to get back to reality after the weekend), it was time to go to a 10 a.m. meeting for an event we have in September. My job at meetings is mainly note taking. Sometimes I chime in, but normally just listen and learn because I’m new to event planning. This meeting was short, sweet and to the point, talking about booking a band and choosing colors since this was our first meeting with them since last year’s event.

After the meeting it was time to, as my boss says, “divide and conquer”. I had to make a couple of centerpiece options to bring to our 1:30 meeting, which was in an hour and a half. So I booked it (but still drove the speed limit) to Hobby Lobby to get the materials needed while my boss took care of some things back at the office that needed to get done.

As soon as I got back, I checked and answered my emails again, because the world does go on while I’m away from my computer. At this point, there was an hour until the meeting so I ate lunch while channeling my inner DIY-Pinterest-craft-diva to bust out the cutest darn Peter Pan themed centerpieces you ever did see.

The centerpieces were finished just in time for us to pack up for our 1:30 meeting for an event happening on Friday. I presented my centerpiece ideas to our client, and they loved both of them! No surprise there 😉 The rest of the meeting got down into the dirty details of the event like what raffle items should be packaged together and who is going to be there for clean up. 3 hours and 4 pages of notes later, we felt like we were totally ready for the event on Friday and called it a day!

So there’s a little preview into the busy schedule of an event planner. It’s really not all that glamorous, but it is really fun!

Check out how cute the Peter Pan themed centerpieces and the other decor turned out!
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Until next time friends.

The start of an EPIC adventure from the eyes of an EPIC intern

Hey guys! Epic Events intern Krystal here!


Since it’s been a while since Epic has made a blog post, I decided it’s my duty as the new Epic intern to keep everybody updated on the exciting things going on in the world of Epic Events!

Well, we made it through the craziest part of our year without any of us going insane! There were some close calls though. We had our biggest events of the year; OKC Charity Fight Night and Chocolate Decadence, within two weeks of each other, so we’ve been crazy busy for the past month.

Fight Night was a huge hit. Ha, get it? Huge HIT? You know, because it’s FIGHT Night? You can go ahead and laugh now.

Anyways, Fight Night was so much fun for everybody involved! The Epic Events crew got to put on our fancy evening wear and watch hundreds of good-lookin’ men go crazy for professional fighters hitting the sweat out of each other in the boxing ring, all to raise money for a great cause!

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Our celebrity guest for this event was Tommy “Hitman” Hearns who has won eight world titles in six different weight divisions. This is him showing how much of a ladies man he is at the Fight Night VIP party.


We had some awesome items to auction off at the event and helped raise tons of money for the Oklahoma City Police Athletic League (PAL).

Chocolate Decadence benefiting Historic Automobile Alley is one our favorite nights of the year because well, chocolate. 20 of Oklahoma City’s tastiest restaurants brought sweet and savory treats that included chocolate. Chocolate was everywhere. Wine was everywhere. It was heavenly.


98.9 Kiss FM’s Jack and Ron did a wonderful job emceeing the event, but the real MVP’s of the night were the Best in Show judges. I imagine that decision was probably in the running of top 3 hardest decisions to have had to make in their entire life.

Shoutout to Mickey Mantle’s Steakhouse for winning the People’s Choice Award and to Broadway 10 Bar & Chophouse for winning the overall Best In Show Award, but in my eyes (and stomach) everybody deserved an award.